Admin Assistant @City Hall

Key Responsibilities

• Provide administrative and clerical support to the organisation and management team.
• Manage and amend the CEO’s calendar, including scheduling appointments, meetings, and events, while ensuring priorities are effectively coordinated.
• Coordinate meeting arrangements, prepare meeting materials, and assist with minute-taking when required.
• Handle correspondence, including emails, phone calls, and document filing.
• Maintain accurate records and ensure documents are properly organised and updated.
• Liaise with internal departments and external stakeholders to facilitate smooth communication and operations.
• Assist in the preparation of reports, presentations, and other administrative documents.
• Coordinate arrangements and logistics for meetings or events, where applicable.
• Support the planning and execution of organisational events and activities.
• Perform procurement and inventory management for office supplies.
• Carry out other administrative duties and ad hoc tasks as assigned by the CEO or management.

Requirements

• Minimum GCE 'O' Level, NITEC, Diploma, or equivalent qualification.
• Prior administrative or office support experience is preferred.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong organisational and time management skills with the ability to manage multiple priorities.
• Good interpersonal and communication skills.
• Meticulous, responsible, and able to maintain confidentiality.
• Able to work independently as well as collaboratively in a team environment.