Admin Assistant (Procurement & Trading)

An established chemical manufacturing company in Jurong has an immediate vacancy for :

Admin Assistant (Procurement & Trading)

Job Summary

Support procurement and trading operations by managing purchase orders, inventory, supplier relations, and import/export documentation to ensure smooth supply chain and administrative processes.

Responsibilities

• Process and generate purchase orders, delivery orders, invoices, and reports to support procurement and trading functions
• Organize and maintain correspondence files, quotations, orders, and invoices for accurate record-keeping
• Conduct daily inventory checks and prepare monthly stock movement reports to monitor stock levels
• Handle import and export activities by preparing required documents and coordinating with suppliers, shippers, and customers
• Monitor stock levels closely and maintain updated inventory records to ensure supply availability
• Source materials to meet demand by soliciting, comparing, and evaluating offers from suppliers and producers
• Negotiate contract terms and pricing with suppliers to secure favorable agreements
• Maintain regular communication with suppliers to obtain updated information on materials and services
• Interface effectively with customers, suppliers, transporters, and other vendors to facilitate smooth operations
• Collaborate with internal departments to support organizational processes
• Observe and comply with company safety regulations and procedures at all times
• Manage telephone calls by taking messages and routing them appropriately
• Perform additional administrative duties as assigned to support the team and management

Required competencies and certifications

• Proficiency in MS Excel and Microsoft Office applications to manage procurement and administrative tasks
• Minimum education level: ITE / GCE ‘O’ Level / Diploma
• 1 to 2 years of relevant experience in procurement, trading, or administrative roles