Admin cum Accounts Executive

Job Overview

We are looking for a responsible and detail-oriented Admin cum Accounts Executive to support daily administrative, HR, and accounting operations. The ideal candidate should be organised, proactive, and able to multitask in a fast-paced environment.

Key Responsibilities

Administrative & HR Duties

• Handle general office administration and coordination
• Maintain proper filing and documentation of company records
• Manage phone calls, emails, and correspondence
• Prepare letters, reports, and administrative documents
• Assist with work pass applications, renewals, and related matters
• Maintain and update employee records and HR documentation
• Liaise with government agencies, vendors, customers, and internal departments
• Ensure office supplies and operational needs are properly managed

Accounts Duties

• Prepare invoices, quotations, and purchase orders
• Perform data entry and maintain accurate accounting records
• Assist in preparing monthly financial reports and supporting documents
• Handle rebate claims and rebate accounting for supermarket customers
• Monitor customer statements and ensure proper documentation of rebates and claims
• Coordinate with external accountant/auditor when required

Requirements

• Diploma or equivalent qualification in Business, Accounting, or related field
• Relevant working experience preferred
• Proficient in Microsoft Office applications, especially Excel
• Familiarity with accounting software is an advantage
• Good organisational and communication skills
• Meticulous, responsible, and able to work independently
• Able to handle confidential information professionally

Preferred Skills

• Familiarity with Singapore work pass procedures
• Experience in FMCG, retail, or supermarket-related rebate processing is an advantage
• Ability to multitask and manage deadlines effectively