Admin cum Accounts Executive

About Us

Yi-Ke Innovations Pte Ltd is a Singapore-based IT services and system integration company founded in 2018.

The company specializes in data centre infrastructure, physical security systems, facility management software, IoT applications, and managed IT services.

Yi-Ke Innovations provides turnkey smart building and technology solutions for sectors such as government, commercial, healthcare, banking, and data centre, with a focus on innovation, scalability, and sustainable infrastructure solutions.

Job Summary

We are seeking a responsible and detail-oriented Admin cum Accounts Executive to support the company’s daily administrative and accounting operations.

The candidate will be responsible for handling office administration, project coordination support, ERP system updates, document management, supplier invoices, petty cash, and staff claims. The ideal candidate should possess strong organizational skills, good communication abilities, and the capability to multitask in a fast-paced working environment.

Key Responsibilities

Administrative Support (70%)

• Manage and maintain the company’s administrative email account, ensuring timely responses and proper organization of correspondence
• Consolidate and prepare PMO reports from project teams, ensuring accuracy and timely submission
• Coordinate project handover processes and follow up on outstanding matters, including manpower cost overruns, retention claims, unbilled projects, and project closure in the ERP system
• Manage office stationery, pantry supplies, and general office maintenance
• Track and follow up on annual company certificate renewals to ensure regulatory compliance
• Prepare and compile required documentation for BCA submissions
• Act as the Person-in-Charge (PIC) for managing and tracking sales contracts
• Monitor and follow up on company grant applications and claims
• Assist in legal documentation review and risk management matters
• Coordinate staff welfare arrangements, including NTUC purchases and company welfare orders
• Perform ad hoc administrative duties as assigned

Accounts Support (30%)

• Prepare, process, and update supplier invoices and payments in the ERP system
• Record and manage petty cash transactions and staff claims in the ERP system
• Assist with basic accounting and finance-related administrative duties
• Perform ad hoc accounting duties as assigned

Requirements

• Diploma / Higher NITEC in Business Administration, Accounting, Finance, or related field
• Minimum 1–3 years of relevant experience in administration and/or accounting support
• Proficient in Microsoft Office applications (Excel, Word, Outlook)
• Familiarity with Cloud-Based ERP System: Synergix Technologies is a plus!
• Good organizational and multitasking skills with strong attention to detail
• Able to work independently and meet deadlines in a fast-paced environment
• Good communication and coordination skills
• Responsible, proactive, and willing to learn
• Experience in project coordination, contract administration, or documentation handling will be an advantage
• Prior experience in construction, engineering, IT, or project-based environments is preferred

Preferred Skills

• Knowledge of invoicing, petty cash handling, and supplier payment processes
• Familiarity with BCA submissions, project documentation, and contract tracking
• Understanding of grant applications and claims procedures
• Basic knowledge of compliance documentation and risk management
• Experience handling administrative email accounts and office coordination
• Ability to maintain proper filing and documentation records