Admin cum HR Assistant

Job Overview

Our client is seeking a proactive and detail-oriented Admin cum HR Assistant to support daily office operations, human resource administration, work pass matters, and travel coordination.

This position is ideal for candidates who are interested in building a career in Human Resources and Corporate Administration. Fresh graduates are welcome to apply as training and guidance will be provided.

Key Responsibilities

Human Resource Administration

• Assist in employee onboarding and offboarding processes, including preparation of employment documents and maintenance of employee records.
• Support payroll administration, attendance tracking, leave management, and employee claims processing.
• Maintain accurate and confidential HR records in accordance with company policies.
• Prepare HR-related documentation and reports as required.

Work Pass Administration

• Assist with work pass applications, renewals, cancellations, and other employment-related submissions through the Ministry of Manpower (MOM) portal.
• Monitor work pass validity and maintain proper documentation to ensure compliance with regulatory requirements.

Travel & Visa Coordination

• Coordinate business travel arrangements including flight bookings, accommodation reservations, visa applications, and travel documentation.
• Liaise with travel agencies, visa service providers, and external vendors to ensure smooth travel arrangements.

General Administration

• Manage day-to-day office administrative duties, including document filing, correspondence, courier arrangements, and office coordination.
• Maintain office supplies, company assets, and administrative records.
• Provide administrative support for meetings, company events, and ad-hoc projects assigned by management.
• Coordinate with internal departments and external stakeholders to support smooth business operations.

Requirements

• Minimum ITE, Diploma, or equivalent qualification in Business Administration, Human Resource Management, Hospitality Management, or a related discipline.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong organisational and time management skills with attention to detail.
• Good verbal and written communication skills.
• Ability to handle confidential information with professionalism and integrity.
• Positive attitude, willingness to learn, and ability to work effectively in a fast-paced environment.
• Prior experience in administration, HR support, payroll, work pass administration, or travel coordination will be an advantage.

What We Offer

• Structured training and mentorship.
• Exposure to HR administration, payroll processes, work pass management, and corporate operations.
• Career development opportunities within a growing organisation.
• Supportive and collaborative working environment.