Admin Cum HR Assistant

Job Summary

Support administrative and HR functions by managing office operations, assisting recruitment and onboarding, ensuring payroll accuracy, and maintaining compliance with Singapore labor laws. Facilitate clear communication between management and staff.

Responsibilities

• Manage office supplies, equipment, and vendor relationships to ensure smooth daily operations
• Organize correspondence, filing, and document management both physically and digitally for efficient record keeping
• Prepare reports, presentations, and official communications to support management needs
• Maintain accurate records of company assets, licenses, and contracts to ensure compliance and accountability
• Assist recruitment by posting job ads, screening resumes, and scheduling interviews to support talent acquisition
• Support onboarding and offboarding processes including contract preparation, orientation, and clearance to ensure smooth employee transitions
• Maintain employee records and HR databases, tracking attendance, leave, and payroll inputs for accurate HR administration
• Coordinate training sessions, workshops, and employee engagement activities to foster workforce development and morale
• Ensure compliance with Singapore labor laws and company policies by monitoring and updating relevant procedures
• Handle employee queries regarding HR policies and benefits to provide timely and accurate information
• Collect and verify timesheets, overtime claims, and leave applications to support payroll accuracy
• Liaise with finance and payroll teams to ensure timely and accurate salary processing
• Support statutory filings including CPF, IRAS, and MOM requirements to maintain regulatory compliance
• Assist in drafting HR policies, SOPs, and compliance checklists to enhance operational standards
• Act as a communication link between management and staff to facilitate clear and professional internal communications
• Draft notices, memos, and HR documents in English and Chinese when required to support bilingual communication needs
• Support internal communications to maintain clarity and professionalism across the organization

Preferred competencies and qualifications

• Diploma or Degree in Business Administration, Human Resources, or related field
• 1–3 years of experience in administrative or HR roles
• Proficiency in MS Office and Google Workspace applications
• Knowledge of Singapore employment laws and HR practices
• Bilingual ability in English and Simplified Chinese (advantageous but not mandatory)
• Strong organizational and multitasking skills
• Professional, approachable, and detail-oriented demeanor