Admin cum Logistics Assistant

Company Overview

SWORD is a global manufacturer representative offering high-quality products and local support in Southeast Asia. It is among the largest stockists of cables and wireline in the region, representing top brands like Camesa Wireline, Techwire, Plusco, and Beamex calibration solutions.

Job Summary

Support office operations and logistics by managing front-desk duties, coordinating shipments, maintaining inventory, and assisting with procurement and customs documentation to ensure smooth daily workflows.

Responsibilities

Administrative Support

• Greet visitors, answer phone calls, and respond to general inquiries to maintain a welcoming office environment
• Receive, sort, and distribute daily mail and incoming couriers accurately and promptly
• Monitor and replenish stationery, pantry items, and office assets to ensure availability
• Maintain accurate digital filing systems, records, and databases through precise data entry
• Assist the Office Manager with daily operational tasks to support office efficiency
• Apply basic sourcing and procurement knowledge to assist with purchasing needs

Logistics Coordination

• Prepare and process shipping documentation, including delivery orders, invoices, and packing lists, to support order fulfilment
• Coordinate with forwarders, couriers, and drivers to track shipments and ensure timely deliveries
• Manage and update inventory management systems to maintain accurate stock records
• Communicate stock updates between the office and warehouse teams to synchronise inventory status
• Assist with basic customs documentation and local permit applications to facilitate clearance processes

Preferred competencies and qualifications

• Knowledge of Singapore customs procedures or Ministry of Manpower (MOM) regulations to support compliance
• Proficiency in MS Office (Excel / Word) and Microsoft 365 to perform administrative and logistics tasks efficiently
• Strong command of English to communicate effectively within the team and with external partners
• Minimum N-Level or Nitec certificate

Other Information

• Work schedule: 5-day work week
• Office location: Loyang
• Salary range: SGD 2,200 - SGD 2,400