Admin cum Office Manager

📍 West Region, Singapore

🕘 Monday to Friday | 9:00am – 6:00pm

Knoxtech Solutions Pte Ltd is a growing border control technology company with a newly renovated high-end luxury office. We are looking for a reliable, hands-on, and organised Admin cum Office Manager to support daily office operations and administrative functions.

This role is ideal for someone proactive, detail-oriented, and able to work independently in a professional corporate environment.

Key Responsibilities

Administration & Office Support

• Handle daily administrative duties including documentation, filing, data maintenance, and office coordination
• Provide administrative support to management and internal teams
• Manage correspondence, scheduling, record keeping, and documentation
• Ensure proper filing systems and accurate records are maintained
• Coordinate with international offices and support overseas guest visits

Office & Facilities Management

• Ensure smooth day-to-day office operations and maintain a professional workplace environment
• Coordinate office maintenance, facilities, meeting rooms, and office equipment
• Liaise with landlords, vendors, contractors, and building management
• Manage office supplies, company assets, and inventory records
• Support front-office and reception-related coordination

Policies & Compliance

• Maintain administrative and personnel records in accordance with company policies and local regulations
• Ensure proper document control and administrative procedures are followed

Requirements

• Experience in administration and office management roles
• Experience in SME or professional services environment preferred
• Proficient in Microsoft Office applications including Outlook, Teams, Word, PowerPoint, and SharePoint
• Strong organisational and multitasking abilities
• Independent, responsible, and able to work with minimal supervision
• Professional, well-groomed, and possesses good interpersonal skills
• Positive attitude with strong communication skills

Additional Information

• Only Singaporeans.
• Only shortlisted candidates will be contacted.

If you are organised, proactive, and enjoy creating an efficient and professional office environment, we welcome your application.