Admin cum Office Manager

📍 Location: West Region, Singapore

💰 Salary: S$4,000 – S$5,000

🕘 Working Hours: Monday to Friday | 9:00am – 6:00pm

Knoxtech Solutions Pte Ltd is a fast-growing border control technology company with a newly renovated high-end corporate office. We are looking for an energetic, outgoing, and highly organised Admin cum Office Manager to oversee daily office operations while supporting management and international business activities.

This role is ideal for someone who enjoys interacting with people, coordinating with overseas clients and partners, and thrives in a professional, fast-paced environment.

Key Responsibilities

Administration & Office Support

• Manage daily administrative operations, documentation, filing, and record management.
• Provide administrative and secretarial support to Management.
• Coordinate schedules, meetings, travel arrangements, and business appointments.
• Prepare reports, presentations, and business correspondence.
• Coordinate with overseas offices, international clients, and business partners.
• Assist in hosting overseas visitors and VIP guests.

Office & Facilities Management

• Ensure smooth day-to-day office operations and maintain a professional workplace.
• Liaise with landlords, vendors, contractors, and building management.
• Manage office facilities, meeting rooms, company assets, and inventory.
• Oversee office supplies and general office administration.

Client Liaison & Business Support

• Build and maintain professional relationships with international clients, partners, and stakeholders.
• Coordinate business meetings, customer visits, and company events.
• Support Management during client meetings and overseas business engagements.
• Travel overseas when required to support business operations, exhibitions, meetings, or project coordination.

Policies & Compliance

• Maintain administrative and personnel records in accordance with company policies and local regulations.
• Ensure proper document control, confidentiality, and compliance with company procedures.

Requirements

• Singapore Citizens and PR only.
• Diploma or Degree with relevant administration or office management experience.
• Experience in an SME or professional corporate environment is preferred.
• Excellent communication and interpersonal skills with an outgoing personality.
• Enjoy meeting people and liaising with international clients and business partners.
• Able to travel overseas as and when required.
• Proficient in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Highly organised, proactive, resourceful, and able to multitask.
• Independent, responsible, and able to work with minimal supervision.
• Professional, well-groomed, and customer-service oriented.
• Seeking candidates available for an immediate start.

What We Offer

• Attractive remuneration package.
• Premium newly renovated office environment.
• Opportunity to work with international clients and government projects.
• Overseas travel exposure.
• Career growth in a rapidly expanding technology company.

Only shortlisted candidates will be contacted.