Admin Executive

Job Summary

We are seeking a highly organized and responsible Administrative Officer to support the daily operations of our academy. The Admin will manage administrative processes, scheduling, parent communication, and coordination between instructors and management to ensure smooth center operations.

Key Responsibilities

• Handle daily administrative operations of the academy
• Manage student registrations, attendance records, and class scheduling
• Process payments, invoicing, and basic financial records accurately
• Liaise with parents regarding enquiries, updates, and administrative matters
• Coordinate with instructors and management to ensure smooth class operations
• Maintain and update internal records, documents, and databases
• Assist in event coordination (grading tests, workshops, competitions, etc.)
• Ensure cleanliness, organization, and readiness of administrative areas
• Support marketing or operational tasks when required

Requirements

• Prior experience in administrative, customer service, or education-related roles preferred
• Strong organizational and multitasking skills
• Good communication skills (English required, Mandarin/Korean is a bonus depending on center)
• Proficient in basic Microsoft Office / Google Workspace
• Responsible, detail-oriented, and able to work independently
• Comfortable working in a fast-paced environment involving children and parents

Working Hours

• Weekdays: 2:30 PM – closing
• Weekends: 10:00 AM – closing
• (Exact closing time depends on class schedule)

Employment Details

• 3-month probation period (no incentives during probation)
• Contract term: 1 to 5 years (renewable based on performance)
• Career exposure within education and sports academy operations