admin executive

We are seeking a highly organised and proactive Admin Executive to support the administrative, operational, and coordination functions of a fast-paced carpentry factory. The role involves handling project documentation, liaising with suppliers and clients, coordinating production schedules, managing inventory records, and supporting overall business operations to ensure smooth workflow between office and factory teams.

Key Responsibilities

Manage daily administrative and operational matters for the factory

Prepare quotations, invoices, purchase orders, delivery orders, and project documentation

Coordinate with clients, suppliers, contractors, and production staff on project timelines and delivery schedules

Track inventory, materials, and procurement orders

Maintain proper filing systems and accurate data records

Assist management with reports, scheduling, and operational planning

Handle customer enquiries, emails, and phone communications professionally

Support HR, payroll, and staff administrative matters when required

Ensure compliance with company procedures and documentation standards

Requirements

Diploma or relevant qualifications preferred

Minimum 2–3 years of administrative or operations experience

Experience in carpentry, interior design, renovation, manufacturing, or construction industry is advantageous

Proficient in Microsoft Office applications, especially Excel and Word

Strong communication, coordination, and organisational skills

Ability to multitask and work independently in a fast-paced environment

Preferred Qualities

Responsible and detail-oriented

Strong problem-solving and coordination abilities

Positive attitude and willingness to learn

Able to work closely with both office and production teams