Admin Executive

Here's your admin job ad:

Admin Executive

We are looking for a reliable and meticulous Admin Executive to manage the day-to-day administrative operations of our office. The ideal candidate is organised, detail-oriented, and able to handle a wide range of administrative and support functions independently.

What You'll Do

Office Management

• Oversee general office operations and ensure a well-functioning workplace
• Manage and replenish office supplies as needed

Administrative Support

• Provide administrative support to management and staff
• Prepare and edit correspondence, reports, and presentations
• Manage calendars, schedule meetings, and arrange appointments

Document Management

• Maintain and organise both physical and electronic filing systems
• Handle data entry and ensure accurate and up-to-date records
• Ensure confidentiality and security of all documents and files

Communication

• Serve as the primary point of contact for internal and external communications
• Answer and redirect phone calls, take messages, and draft emails and correspondence

Accounting Administration

• Assist in the preparation of monthly payroll
• Handle invoicing, billing, and expense tracking
• Manage petty cash and maintain accurate bookkeeping records

Human Resources Support

• Assist with recruitment, including scheduling interviews and onboarding new hires
• Maintain employee records and handle HR-related queries
• Coordinate staff training and development programmes

Who We're Looking For

• Minimum Diploma from a local polytechnic or equivalent qualification
• At least 1–2 years of relevant admin experience
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Bilingual in English and Mandarin — required to liaise with Mandarin-speaking associates
• Highly organised with strong attention to detail
• Able to handle sensitive information with discretion and professionalism
• A team player who can also work independently and manage multiple responsibilities

What We Offer

• Stable and structured work environment
• Friendly and supportive team
• 5-day work week, office-based