Admin Executive

Role Summary

This role supports the planning, coordination, and deliveryof programmes and events by managing operations, logistics, systems, andpost-programme reporting. The role works closely with internal teams, externalpartners, and facilitators to ensure programmes are executed smoothly andefficiently from start to finish.

Collaboration

• Works closely with internal programme, finance, and operations teams
• Coordinates with external partners, vendors, and facilitators
• Supports trainers and facilitators with logistics, access, and materials
• Acts as a key coordination point to ensure information flows accurately and on time

KeyResponsibilities

1. Programme Coordination & Operations

·      Coordinate end-to-end programme administration (workshops, webinars,events)

·      Manage scheduling, logistics, venues, materials, and facilitatorcoordination

·      Liaise with internal teams, partners, and vendors to support delivery

2. Participant Management & Systems

·      Manage registrations, attendance, and participant communications

·      Set up and maintain events across digital platforms

·      Handle certifications, feedback, and tracking tools (e.g. QR codes,links)

3. Finance,Documentation & Reporting

·      Prepare delivery orders, invoicing, and billing with Finance

·      Track programme metrics and utilisation

·      Consolidate survey data and prepare reports

4. Data & Administrative Support

·      Manage forms, digital records, and programme documentation

·      Support content preparation and system migration (e.g. Google Forms toM365)

5. Office Management

·      Oversee office operations, facilities, and vendor management, includingmaintenance, procurement and inventory

·      Liaise with landlords, building management, andservice providers to ensure smooth operations.

·      Support ad-hoc administrative and operational tasks as assigned, in line with organisational needs.

Requirements

Education & Experience

·      Diploma or Bachelor’s degree in Business Administration, EventsManagement, Communications, or related field

·      1–3 years of experience in programme coordination, events, oradministrative operations (fresh graduates with relevant experience may beconsidered)

Skills & Competencies

·      Strong organisational and coordination skills with attention to detail

·      Ability to manage multiple tasks and timelines in a fast-pacedenvironment

·      Good communication and stakeholder management skills

·      Proficient in Microsoft Office (Excel, PowerPoint, Outlook) and digitaltools/platforms

·      Comfortable working with data, forms, and systems (e.g. event platforms,tracking tools)