Admin Executive

For a Singapore interior design firm, an Admin Executive / Administrative Coordinator is typically responsible for project administration, quotations, invoicing, scheduling, and coordination between designers, suppliers, and clients.

We are a growing interior design and build consultancy specializing in residential, commercial, office, hospitality, and F&B projects. We are seeking an organized and detail-oriented Admin Executive to support our daily operations and project administration.

Key Responsibilities

Administration & Office Support

Manage daily office administration and documentation.

Maintain project files, contracts, and company records.

Handle incoming calls, emails, and client enquiries.

Schedule meetings and coordinate appointments.

Project Coordination

Assist designers and project managers with project documentation.

Prepare quotations, purchase orders, invoices, and payment records.

Coordinate with suppliers, subcontractors, and clients regarding project schedules and deliveries.

Track project progress and update internal records.

Finance & Documentation

Prepare invoices and follow up on payments.

Maintain expense records and administrative reports.

Liaise with external accountants for bookkeeping support.

Organize and maintain company databases and filing systems.

HR & General Support

Assist with staff onboarding and administrative matters.

Maintain office supplies and equipment.

Support management with ad-hoc administrative tasks.

Requirements

Diploma or equivalent qualification in Business Administration or related field.

1–3 years of administrative experience preferred.

Experience in interior design, construction, or renovation industry is an advantage.

Proficient in Microsoft Office (Word, Excel, Outlook).

Strong organizational and communication skills.

Ability to multitask and work independently.

Attention to detail and good time management.

What We Offer Competitive salary package.

Career growth opportunities.

Friendly and collaborative working environment.

Exposure to exciting residential and commercial projects.