Admin Executive

Key Responsibilities

• Provide general administrative and clerical support for daily office operations.

• Handle correspondence, phone calls, emails and enquiries from donors, beneficiaries and external parties.

• Maintain and update records, databases, filing systems and administrative documents.

• Prepare letters, reports, meeting minutes and other administrative documents as required.

• Assist in processing donations, issuing receipts and maintaining donor records.

• Coordinate appointments, meetings, events and logistics arrangements.

• Liaise with internal departments, vendors and external stakeholders to ensure smooth operations.

• Assist in procurement, inventory tracking and office supplies management.

• Support the preparation of monthly reports and other documentation.

• Perform data entry and ensure accuracy of records.

• Undertake any other administrative duties assigned by management.

Requirements

• Diploma or equivalent qualification in Business Administration or a related field.

• At least 1–2 years of relevant administrative experience preferred.

• Proficient in Microsoft Office applications (Word, Excel, Outlook and PowerPoint).

• Good organisational and time management skills.

• Strong attention to detail and accuracy.

• Good communication and interpersonal skills.

• Ability to work independently and as part of a team.

• Responsible, proactive and able to handle multiple tasks efficiently.

• Experience in charity, healthcare or non-profit organisations will be an advantage.

• Bilingual in English and Chinese to communicate with English- and Chinese-speaking stakeholders.

Application Documents

Interested applicants are required to submit:

• Updated Curriculum Vitae (CV)

• Educational Certificates

• Relevant Professional Certificates (if any)

• Expected Salary

• Earliest Availability Date