Admin Executive

Key Responsibilities:

• Oversee day-to-day administrative and office operations, ensuring an efficient and organized workplace.

• Manage office supplies inventory, procurement, and vendor coordination to ensure timely replenishment.

• Serve as the main point of contact for internal teams, vendors, and service providers to ensure smooth office operations.

• Coordinate meeting room bookings, set up, and logistics for internal and external meetings.

• Handle general correspondence, document filing (physical and electronic), and record-keeping.

• Support teams in administrative matters such as onboarding, timesheet tracking, claims submission, and invoice processing.

• Prepare and manage administrative documents, reports, and correspondence with accuracy and confidentiality.

• Create and format PowerPoint presentations for internal reports, meetings, and company events.

• Ensure compliance with office health and safety standards and support basic facility maintenance coordination.

• Liaise with building management, courier services, and office service providers to resolve issues and improve service delivery.

• Maintain an organized front desk (if applicable), greet visitors, and manage incoming calls or emails professionally.

Requirements:

• Diploma or Degree in Business Administration, Office Management, or a related field.

• Minimum 3 years of relevant experience in office administration, preferably in a fast-paced corporate environment.

• Strong organizational and multitasking skills with attention to detail.

• Excellent verbal and written communication skills.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Positive attitude, team-oriented, and able to work independently with minimal supervision.

• Ability to handle confidential information with discretion.