Admin Executive

Job Summary

The role involves processing invoices, delivery orders, credit and debit notes accurately, and ensuring all paperwork is complete and organized. Candidates should be detail-oriented, organized, and able to work well in a fast-paced environment.

Job Responsibilities

• Process and verify invoices, delivery orders, credit notes, and debit notes accurately.
• Maintain organized and up-to-date filing of documents.
• Support the operations team in ensuring orders are correctly documented and processed.
• Coordinate with internal teams (sales, logistics, accounts) to resolve documentation discrepancies.
• Assist in preparing export and local shipment documentation.
• Monitor and follow up on outstanding documents to ensure completeness.
• Perform other administrative duties as required to support daily business operations.

Requirements

• GCE ‘O’ Level / Diploma or equivalent qualification.
• At least 1 year of administrative experience, preferably in a wholesale or hardware-related industry.
• Strong attention to detail and high level of accuracy in work.
• Proficient in Microsoft Office (Word, Excel) and SAP Business One is preferred.
• Ability to work independently as well as part of a team.
• Familiarity with export documentation will be an advantage.