Admin Executive

Job Responsibilities:

• Manage the daily operations of the office, including but not limited to the payment of utility bills, procurement and inventory management of office supplies, ensuring the smooth running of the office environment.
• Operate the company's product order system, promptly process order information, track delivery deadlines, and ensure timely order fulfilment. Handle basic shipment management, coordinate with the warehouse and logistics departments, and ensure goods are dispatched on time as per customer requirements.
• Maintain the company's daily expenses and sales records, including recording various expenditures and incomes, conducting regular reconciliations to ensure accuracy.
• Assist other departments with related administrative tasks such as document management and meeting arrangements.
• Provide timely feedback and resolve issues in the daily operations of the office, offering suggestions for improvements to enhance work efficiency and operational quality.
• Collaborate with senior management to complete other ad-hoc tasks as assigned.
• Be present in the office from Monday to Friday to handle basic tasks such as document processing, answering phone calls, and arranging courier services.

Job Requirements:

• Minimum GCE “O” Level certification
• Must have the knowledge and ability in using basic Microsoft Outlook, Word, Powerpoint and Excel
• Prefer to be able to converse in English and Mandarin
• Good customer service skills
• Good communication and interpersonal skills
• Ability to work independently
• High level of initiative and is a good team player