Admin Executive (Executive Support) #ESY

Managing Director (MD) Support:

• Provide comprehensive executive support to the Managing Director, including proactive calendar management, prioritisation of appointments, and resolution of scheduling conflicts.

• Prepare and manage confidential correspondence, expense claims, travel arrangements, itineraries, and meeting materials with a high level of accuracy and discretion.

• Coordinate meetings, develop agendas, record minutes where required, and track follow-up actions to ensure timely completion.

• Act as a key liaison between the Managing Director and internal as well as external stakeholders, maintaining professional, responsive, and confidential communication.

• Provide ad hoc support on presentations, reports, research, administrative duties, and special projects as assigned.

• Arrange travel, accommodation, airport transfers, and local transportation for visiting guests and regional leadership.

• Prepare detailed itineraries, manage logistics, and provide on-site support to ensure a seamless and professional hospitality experience.

Corporate Services

• Manage and distribute incoming mail to relevant departments in a timely manner.

• Provide administrative support to HOD, including claims submission, document preparation, and information collation.

• Respond to emails and enquiries within stipulated service turnaround time (within 3 working days).

• Process and track Corporate Services-related invoices (e.g., travel, petrol/EV, photocopier, etc.).

• Prepare reports, presentations, and supporting documentation for Corporate Services.

• Coordinate travel bookings and logistics arrangements for HODs.

• Support ad hoc duties and additional responsibilities as assigned.

Corporate Social Responsibility (CSR)

• Provide administrative and coordination support to the HOD in planning and organising CSR initiatives for the organisation.

• Support the execution of CSR activities and events, including participation where required.

• Process and track CSR-related invoices, claims, and submissions to ensure accurate and timely documentation.

• Support additional ad hoc duties and responsibilities as assigned.

Interested candidates, please email your resume to [email protected]

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted