ADMIN HR EXECUTIVE

Administrative Responsibilities

• Handle monthly invoices and expenses, ensuring payments are processed on time.
• Maintain proper filing and documentation of administrative records.
• Arrange business travel for employees, including flight bookings, visa applications, hotel reservations, and other travel requirements.
• Organise and consolidate weekly sales report from all marketers and prepare for management review.
• Consolidate sales data from all marketers and prepare budget reports for analysis on quarterly basis.
• Process employees’ expense claims and reimbursement requests.
• Coordinate insurance matters with corporate insurance agent for various insurance coverage and medical claims.
• Manage office and pantry supplies.
• Ensure the office is well-maintained, organized, and presentable for employees and visitors.
• All ad-hoc general HR and administrative matters.

HR Responsibilities

• Maintain and update employees' records, leave and attendance tracking. 
• Coordinate onboarding arrangements for new employees including employment forms.
• Manage employee offboarding processes and exit procedures.
• Manage work pass applications, renewals and cancellation, preparation of tax clearance forms.
• Prepare online forms declaration for MOM for various employment related submissions.

'Immediate availability will be advantageous'.