Admin Manager (Corporate Administration) (Beauty Industry) - KV

Position: Admin Manager (Corporate Administration) (Beauty Industry) (Job ID: 20217)

• Bugis

• Basic + AWS + VB

• Attractive AL benefits
  

Job Description:

SGX Listing Preparation

• Support the preparation of listing-related documents (prospectus, disclosure materials, etc.)

• Coordinate with lead securities company, audit firm, and legal counsel

• Provide practical support in establishing corporate governance frameworks

• Assist in internal control measures to meet SGX requirements

• Prepare systems for ongoing disclosure obligations post-listing
  

Board of Directors & Shareholders’ Meeting Administration

• Prepare and distribute notices of meetings, agendas, and supporting materials for the Board and committees

• Draft and maintain minutes (in both English and Japanese)

• Manage shareholders’ meetings and related documentation
  

Compliance & Corporate Secretarial Duties

• Develop and update Articles of Association, internal regulations, and corporate policies

• Monitor compliance with relevant laws and regulations (Companies Act, SGX Listing Rules, etc.)

• Oversee entity management for subsidiaries and affiliated companies
  

Coordination with Japan Headquarters and Overseas Group Companies

• Liaise with The Japan departments (Corporate Planning, Legal, Finance, HR/General Affairs, Overseas Business) on minutes and reporting matters

• Implement group-wide compliance policies within the Singapore entity and cascade to other overseas offices
  

Job Requirements:

• Minimum 5 years of practical experience in Corporate Administration or Company Secretary functions

• Business level of Japan language skills for handling meeting minutes, interpretation, and communication with Japan stakeholder and clients

• Business level proficiency of English to understand legal documents and auditーrelated documents.

• Able to proactively and flexibly respond to the dynamic phase of SGX listing preparations

• Possesses strong integrity and the ability to handle confidential information appropriately.

• Demonstrates meticulous attention to detail while maintaining the ability to prioritize and drive tasks forward effectively.
  

Nice to have

• Professional qualification with ICSA (Chartered Governance Institute) or SAICSA (Singapore Association of the Institute of Chartered Secretaries and Administrators)

• Hands-on company secretarial experience in SGX Mainboard or Catalist-listed companies

• Involvement in IPO preparation processes (SGX, HKEX, TSE, etc.)

• Strong knowledge in Legal and Compliance domains

• Experience in audit firms or legal practices
  

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

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