Admin Officer - Metta Preschool Punggol

Company Overview

The Metta Welfare Association, founded in 1992, is a registered charity endorsed by multiple Singapore ministries. It provides accessible medical care, disability support, special education, and community services to vulnerable groups.

Job Summary

Support financial and administrative operations by preparing payment documents, maintaining records, managing data uploads, and assisting with compliance and volunteer coordination at the centre.

Responsibilities

• Prepare ERF, payment vouchers, and hand cheques accurately to support financial transactions
• Ensure timely dispatch of financial documents to HQ before monthly deadlines to maintain reporting compliance
• Reconcile Preschool bank balances and communicate results to HQ for financial accuracy
• Maintain petty cash payments to ensure proper cash flow management
• Code accounting entries on supporting documents to facilitate accurate bookkeeping
• Monitor Locum service schedules and verify Centre invoices to control service costs
• Maintain office equipment and software, including laptops, to ensure operational readiness
• Upload data and documents into the Dove System, including Donation-in-kind, Donation records, Service Agreements, Disposal items, CSR activities, Incident Reports, and filing for data integrity
• Maintain Donation-in-kind (DIK) records, including Receiving forms, Inventory Lists, and Finance copies for accurate tracking
• Maintain Inventory List (Finance’s Copy) to support asset management
• Liaise with cleaning service providers to coordinate facility upkeep
• Update child information on DOVE, including enrolment, personal details, status, and financial subsidies to support case management
• Maintain student cards for Persons with Disability and file them into case files for record accuracy
• Provide backup support for other Accounts Receivable functions to ensure continuity
• Assist with data management on SSNET ES in compliance with ECDA policies to support regulatory adherence
• Liaise and coordinate CSR programmes with companies as backup to foster community engagement
• Comply with ISO standards to maintain quality management systems
• Comply with NCSS and MSF requirements including SSR, PES, and QA to meet regulatory standards
• Manage volunteer programmes at the centre as backup to support community involvement
• Perform other duties assigned by Management to support organisational needs

Required competencies and certifications

• Higher NITEC / Diploma in Business Administration, Business Management, or equivalent
• Minimum 1 year of relevant working experience

Preferred competencies and qualifications

• Ability to work independently and collaboratively within a multi-disciplinary team
• Strong attention to detail, responsibility, and a hardworking attitude