Admin Secretary

Job Description

Roles and Responsibilities

This is a full-time on-site role for an Administrative Secretary at URBNarc, located in Singapore. The Administrative Secretary will be responsible for various day-to-day tasks, including clerical work, administrative assistance, communication, scheduling, and customer service. They will support the team in ensuring smooth operations and maintaining effective communication within the organization.

Admin & Secretarial

· In-charge of day-to-day running of the office

· Administer and manage inbound/outbound mail, courier, office equipment, IT, insurance, etc.

· Manage office replenishment orders – e.g., Stationery, pantry, name cards, etc.

· Establish office standards, organize office operations and procedures.

· Strong clerical skills, including data entry, record keeping, and file management

· Experience in providing administrative assistance, organizing files, and maintaining documents

· Excellent communication skills, both verbal and written

· Proficiency in scheduling appointments, meetings, and travel arrangements

· Customer service-oriented mindset and ability to handle inquiries and resolve issues

· Attention to detail and ability to prioritize tasks effectively

· Experience using office software, such as Microsoft Office Suite

· Knowledge of basic accounting principles is a plus

· Provide Secretarial support to Design Director

· On boarding & off boarding of staff and related paperwork

· Apply and follow through for relevant employment/ work passes online with MOM

· Assist Managers on all recruitment matters.

· Assist Director to prepare Material for Proposal and Presentations

· Assist Director to prepare Corporate portfolio, proposals, and the various portfolios to present to potential clients

· Maintain records of payments done for Director

· Typing of correspondence

· Arrange logistics for staff for any required business trips, including hotel, airline bookings, etc.

Job Requirements:

· Minimum Diploma in Business/ Administrative Management.

· Minimum 4 years of relevant experience in office management

· Strong knowledge in Word, Excel, Outlook.

· Experience in travel bookings and calendaring

· Strong interpersonal skills with the ability to communicate at all levels and diversity

· Organization abilities, attention to detail and able to multi-task

· Possess a positive and pro-active attitude, resourceful and able to work independently.