Admin Support Assistant

Admin Support Assistant - Shipmanagement company
Salary: $3500 max
5 days work week
8.30am - 5.30pm
Location: Anson Road

Job Scope:
Procurement & Invoice Management:-

Manage procurement processes and invoice handling using systems such as SMART PAL and Oracle

Raise purchase orders (POs) for vessel, technical, and corporate requirements

Verify invoices against approved POs and liaise with Finance for timely processing

Coordinate with vendors to resolve billing issues and support vendor onboarding

Travel & Logistics Coordination:-

Arrange travel and accommodation for staff and crew, including flights, hotels, and visa applications

Prepare supporting documents such as Letters of Invitation (LOI) and Guarantee (LOG)

Ensure all travel-related bookings and documentation are completed accurately and on time

Operational & Administrative Support:-

Maintain and update key operational records, including fleet trackers, staff travel documents, and compliance reports

Manage ship mail, document filing (digital and physical), and internal correspondence

Coordinate meeting logistics, seminars, and company events

Provide administrative support to senior management and ensure smooth office operations