Admin Support Specialist SG

Job Description:

Track monthly invoices from Vendors

• To ensure Bankwide’s monthy invoices are duly approved by the authorised Delegated Authority  with proper allocation correspond to the correct cost centre before submission to Finance.
• Adherence to payment policy and process within SLA 3 days upon receiving invoices before submitting to Finance.
• Liaise with Vendor on any errors and outstanding invoices that are not received and overdue for payment.

GPS requestor for Administration

• Input REQ for payment allocate to BUs various with cost centres.
• Ensure all GPS invoices are paid out to Vendors.

Monthly Accruals

• To provide and reverse accruals for month / year end.

Liaison and coordinate

• Query on undelivered / Lost mails not received by BU / BE.
• DHL on courier matters
• Pantry Orders
• Any Maintenance & Servicing of machines at 30RP and P8.

Others

• Standby as 2nd backup for DHL Courier & Fax
• Stand in for Despatch when short-handed
• Any task / assignments as and when assigned by HOD / Team Lead from time to time.

Reconciliation of Nostro / MAS

• Check and update any Nostro / MAS Outstanding and follow up with BUs on these outstanding items

Job Requirements:

• Diploma in Business Administration, Management, Finance, or a related field
• Minimum 5 years of administrative or executive support experience, preferably within banking, financial services, or a regulated environment.
• Prior experience supporting senior management or multiple stakeholders is an advantage
• Strong administrative, coordination, and organisational skills with high attention to detail.
• Proven ability to manage multiple priorities, deadlines, and confidential information.
• Effective written and verbal communication skills
• Ability to work independently while collaborating effectively within a team.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Comfortable with document management, calendaring, meeting coordination, and expense processing systems.
• Proactive, resourceful, and able to anticipate administrative needs.
• Strong interpersonal skills with the ability to interact across functions and seniority levels