administration

Company Overview

Zacpapa Pte Ltd is located in Singapore, providing office management and administrative support services to ensure smooth daily operations and effective team coordination.

Job Summary

You will manage front desk operations, organize company records, coordinate schedules, monitor office supplies, and support leadership with administrative tasks to maintain an efficient workplace.

Responsibilities

• Manage front desk activities by greeting visitors, handling incoming calls, and sorting mail and deliveries to ensure smooth office operations
• Organize, maintain, and update digital and physical company records, reports, and invoices for accurate documentation
• Manage calendars, schedule meetings, book conference rooms, and arrange travel itineraries to support team coordination
• Monitor and order office supplies, snacks, and equipment to maintain a well-stocked and functional workplace
• Assist leadership and various departments with administrative tasks, data entry, and preparation of meeting materials to support team productivity
• Prioritize and multitask daily workloads effectively in a fast-paced environment to meet deadlines and support operational needs
• Use Microsoft Office Suite or Google Workspace tools proficiently to create, edit, and manage documents, spreadsheets, and presentations

Preferred competencies and qualifications

• Experience in administrative, secretarial, or clerical roles to demonstrate familiarity with office operations
• Associate’s or Bachelor’s degree in Business Administration or related field as an advantage for understanding business processes
• Strong time-management skills to organize tasks and meet deadlines efficiently
• Sharp attention to detail to ensure accuracy in documentation and communication
• Excellent written and verbal communication skills to interact clearly with team members and external contacts