administration

Company Overview

VA ENGENGINEERING Pte Ltd is located in Singapore, offering full-time office management roles focused on efficient front desk operations, record keeping, scheduling, inventory monitoring, and team administrative support.

Job Summary

You will manage front desk operations, organize company records, coordinate schedules and meetings, monitor office supplies, and support teams with administrative tasks to ensure smooth office functioning.

Responsibilities

• Greet visitors, handle incoming calls, and manage mail and deliveries to maintain efficient front desk operations
• Organize, maintain, and update digital and physical company records, reports, and invoices to ensure accuracy and easy retrieval
• Manage calendars, schedule meetings, book conference rooms, and arrange travel itineraries to support team coordination
• Monitor office supplies, snacks, and equipment inventory and place orders to maintain a well-stocked workplace
• Assist leadership and departments with administrative tasks, data entry, and preparation of meeting materials to facilitate workflow
• Prioritize and multitask daily workloads effectively in a fast-paced environment to meet deadlines

Required competencies and certifications

• High school diploma (stated as required education)

Preferred competencies and qualifications

• Experience in administrative, secretarial, or clerical roles
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace (Docs, Sheets, Slides)
• Strong time-management skills applied to organizing tasks and meeting deadlines
• Sharp attention to detail demonstrated in maintaining accurate records and communications
• Excellent written and verbal communication skills for clear interaction with visitors and team members

Other Information

• Competitive salary and health/dental/vision benefits
• Paid time off (PTO) and paid holidays
• Opportunities for professional growth and career advancement
• Friendly, collaborative, and supportive team environment