Administration Executive (East/ Up to $4.000)

[Job ID: 1616525]

Responsibilities

• Support Accounts Department by submitting preventive maintenance reports for billing and raising invoices in the P-Order system.
• Review and submit service quotations from system integrators for management approval.
• Follow up on vendor and system integrator payment matters with Accounts.
• Review, process, and submit IT and Service Department claims for payment.
• Upload duty rosters into the Easytime system and generate monthly overtime reports for HR.
• Plan and manage service technicians’ monthly duty rosters.
• Maintain accurate filing, records, and data entry.

Service Support – Carparks

• Coordinated preventive maintenance schedules and service activities for equipment sales, HDB, and private carparks.
• Monitored and followed up on outstanding service cases, arranged technician support, and ensured timely case closure.
• Liaised with operations teams, zone managers, customers, and external vendors to resolve equipment and maintenance issues.
• Managed service reports, billing coordination, and administrative documentation.
• Supported urgent case handling, reporting updates, and operational coordination across multiple carpark sites.

Requirements

• Min O level with 2 years of relevant experience
• Experience in service coordination, operations support, or facilities/carpark management.
• Familiarity with billing processes, invoice processing, and basic accounting support.
• Experience using scheduling, reporting, or time management systems.
• Ability to coordinate with multiple internal teams, external vendors, and customers.
• Proficiency in Microsoft Office applications for reporting and documentation.

We regret that only shortlisted candidates will be notified. However, all applications will be updated to our resume bank for future opportunities.

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EA Personnel Name: Lim Poh Geok (Elaine)

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