Administration Manager (Global Company)

This is a Singapore Headquartered company with global presence. Exciting opportunity for a managerial role focusing on wider office administration work.

Responsibilities

Reporting to the Administration leadership team, the incumbent will lead the administrative function in Singapore and oversee the full spectrum of office operations, facilities management, workplace safety, procurement, and administrative governance. The role is responsible for ensuring an efficient, compliant, and well-maintained workplace environment that supports business operations and employee experience.

Key responsibilities include managing relationships with landlords and external service providers to ensure compliance with facilities, safety, and security requirements; overseeing the maintenance, cleanliness, and day-to-day operations of the office, including shared workspace arrangements and employee amenities; and coordinating logistical support for corporate events, board meetings, town halls, training programmes, and executive visits.

The successful candidate will also drive office space planning and utilization initiatives, ensuring optimal workplace design and functionality. This includes managing office reconfigurations, furniture procurement and installations, maintenance works, and renovation projects, while overseeing project timelines, budgets, regulatory approvals, and stakeholder communications. In addition, the role will lead the procurement of office supplies, equipment, and services, ensuring effective vendor selection, cost optimisation, and service delivery standards.

As a people leader, the incumbent will provide direction and guidance to the Administration team, fostering a collaborative, accountable, and high-performing culture. The role will partner closely with senior management, business leaders, and external vendors to address operational requirements and deliver service excellence. A strong focus on continuous improvement is expected, with responsibility for reviewing and enhancing administrative policies, processes, and controls to ensure operational efficiency, compliance, and alignment with organizational objectives.

Requirements

The ideal candidate holds a Bachelor's degree in Business Administration, Management, or a related discipline, and brings proven experience in office administration, facilities management, or workplace operations, including at least 3 years in a supervisory capacity. Prior experience overseeing office renovations, space planning, procurement activities, vendor management, and event logistics is essential.

Candidates should possess a sound understanding of local regulatory requirements and facilities management standards, including relevant guidelines from authorities such as BCA and URA. Strong knowledge of workplace safety, security, and compliance frameworks is required, alongside demonstrated experience managing external vendors and service providers.

The successful individual will be a proactive and hands-on leader with excellent stakeholder management, communication, and project management skills. Strong organizational capabilities, a continuous improvement mindset, and the ability to manage multiple priorities in a dynamic environment are critical.

To Apply
Interest and referrals to [email protected]
Reg: R1544641Lic: 16S8060