Administrative & Executive Assistant

Job Summary

Provide comprehensive administrative support to management, ensuring efficient office operations. Manage schedules, communications, documentation, and coordinate events while maintaining confidentiality and supporting recruitment and reporting activities.

Responsibilities

• Deliver comprehensive administrative support to management to ensure smooth daily office operations
• Manage calendars by scheduling meetings and appointments to optimize management’s time
• Coordinate internal and external communications including emails, phone calls, and enquiries professionally and promptly
• Prepare, organise, and maintain documents, reports, presentations, and meeting materials for effective information sharing
• Coordinate logistics for company events, meetings, and training sessions to ensure seamless execution
• Maintain accurate and confidential filing systems to safeguard sensitive information
• Liaise with internal departments, external vendors, and business partners to enhance operational efficiency
• Assist in preparing and submitting reports, claims, and administrative documentation to support business processes
• Support recruitment and onboarding by scheduling interviews and preparing employment-related documents
• Monitor and replenish office supplies to maintain an organised and efficient work environment
• Undertake ad-hoc projects and administrative duties as assigned by management to support evolving business needs

Preferred competencies and qualifications

• Diploma or equivalent qualification in Business Administration or related field
• Prior experience in administrative, executive assistant, or office management roles
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Strong organisational and multitasking skills demonstrated by managing multiple tasks and priorities effectively
• Effective communication and interpersonal skills applied in professional correspondence and stakeholder interactions
• Ability to handle sensitive information with professionalism and discretion
• Self-motivated and resourceful with the ability to work independently in a fast-paced environment
• Positive attitude with adaptability to changing priorities and willingness to learn