Administrative And HR Coordinator

Company Overview

We are an established and accredited construction and engineering company specializing in supply and installation services for commercial, industrial, institutional, and infrastructure projects, including mechanical & electrical (M&E) design.

Job Summary

You will coordinate HR and worker management tasks, manage office administration, oversee procurement and supplies, maintain facilities records, and provide general support including IT vendor liaison and event assistance.

Responsibilities

• Coordinate recruitment processes, manage worker applications, renewals, and transfers to ensure compliance and timely processing
• Maintain accurate training records, personal files, and manage dormitory-related issues to support workforce welfare
• Manage filing systems, screen and answer incoming calls, handle mail, and coordinate guest reception and meeting room bookings to ensure smooth office operations
• Purchase and manage office supplies including stationery, pantry items, PPE, and uniforms to maintain adequate stock levels
• Receive and verify orders to ensure accuracy and timely delivery of supplies
• Maintain registers for driver movement, vehicle insurance, and facilities to ensure proper documentation and compliance
• Liaise with IT vendors to troubleshoot technical issues and maintain operational efficiency
• Prepare site clearance documents and assist with event coordination to support company activities
• Handle ad-hoc duties as assigned, demonstrating flexibility and responsiveness to business needs

Preferred competencies and qualifications

• Minimum GCE 'O' Level or Diploma in Business Administration, HR, or a related field
• At least 2 years of relevant administrative or HR experience in Construction industry will be an advantage
• Proficient in Microsoft Office (Word, Excel, Outlook) to produce accurate documents and reports
• Familiarity with PR/PO processes and basic document management to support procurement and administrative tasks
• Knowledge of MOM work pass procedures is an advantage
• Strong organisational skills with attention to accuracy and detail to manage multiple tasks effectively
• Good written and verbal communication skills to interact professionally with internal and external stakeholders
• Ability to multi-task, prioritise, and work independently in a fast-paced environment
• Proactive team player with a positive, can-do attitude to contribute to team success