Administrative and Operation Manager

We are seeking a proactive and organised Administrative & Operations Manager to oversee the daily administrative and operational functions of the company. The ideal candidate will ensure smooth business operations, improve internal processes, support management, and coordinate across departments to enhance efficiency and productivity.

Key Responsibilities

Administrative Management

• Oversee daily office administration and ensure smooth office operations
• Manage company documentation, contracts, filing systems, and correspondence
• Handle procurement of office supplies and vendor management
• Coordinate company meetings, schedules, and internal communications
• Ensure compliance with company policies and statutory requirements
• Maintain and improve administrative processes and workflows

Operations Management

• Manage day-to-day operational activities to ensure efficiency and productivity
• Monitor operational performance and identify areas for improvement
• Coordinate with different departments to ensure smooth execution of business activities
• Develop and implement operational procedures and SOPs
• Support inventory management, logistics, and supplier coordination where applicable
• Handle operational issues and provide timely resolutions

Human Resource & Staff Support

• Assist in recruitment, onboarding, and staff administration
• Maintain employee records, leave tracking, and attendance monitoring
• Support payroll preparation and liaise with external payroll or HR vendors
• Foster a positive and productive working environment

Finance & Reporting Support

• Assist with budgeting, expense tracking, and invoice processing
• Liaise with external accountants, auditors, and service providers
• Prepare operational and administrative reports for management review

Strategic & Management Support

• Support management in business planning and operational improvements
• Monitor business processes and recommend efficiency enhancements
• Ensure company resources are effectively utilised