Administrative & PA (1 month contract)

Contract Duration: 1 Month

Employment Type: Temporary Contract

Nearest MRT: One North MRT
Office Hour: 9am to 6pm

Reporting To: Director

We are seeking a highly organized and proactive Administrative & Personal Assistant on a 1-month contract basis to support the Director with the relocation of her residence and the transition of the company's office operations to the new home office. The successful candidate will coordinate the relocation process, manage administrative requirements, liaise with relevant authorities and service providers, and ensure a smooth and efficient move.

Key Responsibilities

Office Relocation & Home Office Setup

• Coordinate the relocation of office equipment, documents, and supplies to the Director's new residence.
• Liaise with building management, internet service providers, IT vendors, and other relevant parties to ensure business continuity.
• Assist in setting up the home office, including workspace organization and equipment arrangement.
• Ensure company records and confidential documents are securely transferred and properly organized.

Regulatory & Administrative Coordination

• Assist in updating the Director's residential address with relevant authorities, service providers, financial institutions, insurance providers, and other organizations as instructed.
• Coordinate address change notifications and maintain records of submissions and confirmations.
• Liaise with government agencies, utility companies, telecommunications providers, banks, and other stakeholders regarding address updates where required.
• Track outstanding actions and follow up on pending updates.

General Administrative Support

• Prepare correspondence, forms, spreadsheets, and reports related to the relocation.
• Manage schedules, appointments, and communications relating to the move.
• Maintain accurate records and documentation throughout the project.
• Perform ad-hoc administrative and personal assistant duties as assigned by the Director.

Requirements

• Prior experience in administration, project coordination, executive assistance, or personal assistance preferred.
• Strong organizational and time-management skills.
• Excellent communication and coordination abilities.
• Detail-oriented with the ability to handle confidential information.
• Able to work independently and manage multiple tasks simultaneously.
• Immediate availability preferred.

Sarah (R2198293)

Talents@Work Pte Ltd (21C0501)

*We regret to inform that only shortlisted candidates will be notified. Thank you