ADMINISTRATIVE ASSISTANT

Job Responsibilities

Administrative Support

• Perform accurate data entry and maintain records in internal systems
• Handle filing, document control, and administrative documentation
• Manage incoming emails, phone calls, and correspondence
• Prepare reports, letters, and other administrative documents
• Provide general administrative support to the management team

Accounts & Procurement Support

• Assist with invoice verification, processing, and documentation
• Prepare and generate Purchase Orders (PO)
• Coordinate with suppliers on quotations, deliveries, and documentation
• Maintain procurement and payment records

Coordination & Operations Support

• Support coordination between office, site teams, and suppliers
• Follow up on outstanding documents and project-related paperwork
• Help ensure smooth daily operations and timely communication between departments
• Assist management with ad-hoc administrative and operational tasks

Requirements (Required Competencies)

• Basic computer skills (Excel, email, and data entry).
• Organised, responsible, and able to follow up on tasks closely.
• Ability to work independently and communicate clearly.
• Prior experience in procurement, administration, or the construction-related industry is a plus.

Other Information

• Work Schedule: 5 days per week (8.30am - 6.00pm)
• Office Location: Defu Lane