Administrative Assistant

COMPANY DESCRIPTION

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

RESPONSIBILITIES

We are looking for a detail-oriented Administrative Assistant to support our Integrated Management System (IMS) documentation. The role plays a key part in ensuring accurate, up-to-date, and compliant document control across ISO 9001, ISO 14001, and ISO 45001 standards, helping to strengthen quality, safety, and operational excellence within the organisation.

Job Responsibilities

• Manage and maintain a centralized document control system for IMS documentation.
• Ensure all documents are properly reviewed, approved, issued, and updated in accordance with document control procedures.
• Maintain control of document versions, revisions, and distribution to ensure only the latest versions are in use.
• Develop and implement standardized templates for company-wide documentation (procedures, forms, records, and reports).
• Maintain master registers for both controlled internal documents and external documents.
• Ensure proper filing, retention, and retrieval of records in compliance with retention requirements.
• Support departments in aligning documentation with IMS and ISO requirements.
• Ensure compliance with ISO 9001, ISO 14001, and ISO 45001 document control standards.
• Support internal and external audits by ensuring timely availability and accuracy of documentation.
• Assist in addressing audit findings related to document control and records management.
• Coordinate with project teams, safety, and support departments to ensure timely updates and proper approval of documentation.
• Monitor and ensure proper authorization of legal, mandatory, and safety-related documents.
• Identify gaps in document control processes and recommend improvements.
• Support initiatives to improve document management systems and digitalization efforts.

• Diploma or Degree in Business Administration, Quality Management / Quality Assurance, Information Management, Records Management, or a related discipline.
• Strong familiarity or direct exposure to ISO 9001 (Quality), ISO 14001 (Environmental), and ISO 45001 (Occupational Health & Safety) Integrated Management Systems.
• Proven track record in professional document control, records management, or compliance-heavy administrative environments.
• High level of detail orientation, strong organizational skills, and the ability to collaborate effectively with diverse internal and external stakeholders.

• Work Schedule: 5-day work week
• Location: Office at No. 3 Sungei Kadut Drive, Singapore 729556 (North Singapore)

Employee Benefits:

• Transportation:
• Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience
• Company-provided lunch bus for easy access to meals.
• Annual Leave:
• 14 days of annual leave, with additional leave based on tenure.
• Telecommunication:
• Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.
• Healthcare:
• Access to Medical Teleconsultation services for quick, easy healthcare consultations.
• Comprehensive medical benefits including dental care and health screenings.
• Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security.

Why Join Us?

• Build the Future: Deliver high-impact civil engineering projects that transform communities
• Grow with Us: Opportunities for career progression and continuous skill development.
• Innovate & Solve: Tackle complex challenges with cutting-edge solutions.
• Collaborative Team: Work in a supportive, idea-driven environment.
• Legacy of Impact: Create tangible value through infrastructure that lasts.