ADMINISTRATIVE ASSISTANT

Company Overview

Our centres provide engaging learning resources for children and follow Early Childhood Development Agency (ECDA) guidelines to maintain appropriate student-teacher ratios, ensuring each child’s learning needs are met.

Job Summary

Manage general and financial administration with confidentiality while supporting centre operations and maintaining strong relationships with parents, ECDA officers, and Head Office personnel.

Responsibilities

• Receive, record, and process incoming and outgoing mail accurately to support centre communication
• Create, update, and maintain an organized filing system to ensure easy retrieval of documents
• Enter data efficiently into systems to maintain accurate records
• Compile data and provide administrative support to the Centre Supervisor for report preparation
• Track leads for childcare services to maximize centre enrolment
• Monitor enrolment and withdrawal for childcare services and optional programs to maintain accurate attendance records
• Develop and maintain professional relationships with parents and Head Office personnel to facilitate smooth communication
• Respond promptly and satisfactorily to requests, feedback, and complaints from parents and Head Office personnel
• Build and sustain professional working relationships with employees at all organisational levels
• Perform additional duties as assigned by Management to support centre operations

Preferred competencies and qualifications

• Certificate in Business Administration or Accountancy
• Experience working in a pre-school setting
• Proficiency in Microsoft Office applications
• Ability to work independently and professionally with effective time management
• Strong organizational and follow-up skills with attention to detail
• Good interpersonal skills to interact professionally and responsively with internal and external stakeholders

Other Information

Benefits

• Variable Bonus
• Referral Program
• Competitive Remuneration & Leave Benefits

Location

• Woodlands