Administrative Assistant / Admin Clerk

·        Provide secretarial support to the General Manager ( Sales ) and Sales Manager such as scheduling of meetings, taking minute of meeting and other admin support.

·        Assist the Sales Representatives to prepare sales contracts/agreements for the clinics.

·        Prepare daily and monthly Sales reports for the Management.

·        Follow-up with individual Sales Representative on their sales target achievement and prepare Sales Target list to immediate superior.

·        Calculate sales commission, incentives and entertainment expenditure for approval.

·        Update sales prospect list and user list with new prospect or user given by Sales Representative.

·        Update the sales commission plan on a bi-annual basis for all the Sales Representative.

·        Update competitor price listing after survey by Sales Representative.

·        Prepare sample request form to Supply Chain to draw samples and update and file sample form after collection.

·        Prepare project costing form for private label products.

·        Arrange gifts and e-cards to clients during festive period (Chinese New Year, Autumn Festival and Christmas).

·        Prepare birthday proposal for clients by Sales Representative for approval.

·        Manage all product brochures and ensure that stocks are replenish when low.

·        Handle all orders of stationery, business card and office supplies for the Sales department.

·        Update and print price list for respective Sales Representatives.

·        Any other ad-hoc duties or projects as and when assigned by immediate superior.

·        Generate daily sales invoices.