Administrative Associate, Operations (Chai Chee Nursing Home)

COMPANY DESCRIPTION

NTUC Health Co-operative Limited (NTUC Health) is an NTUC social enterprise that provides a comprehensive and integrated suite of quality and affordable health and elderly care services to meet the growing needs of families and their dependents. Building on more than five decades of experience and expertise, NTUC Health is among the largest senior day care, nursing home, and home personal care providers in Singapore. We also offer other services for seniors such as active ageing centres, community support for vulnerable seniors, and a sheltered senior group home. In addition, we run a chain of dental clinics and a family medicine clinic.

At NTUC Health, we take an active approach in developing our people. We offer various education opportunities such as on-the-job training, formal learning courses and even scholarships so you can be better positioned for job roles of the future in an ever-changing work environment.

RESPONSIBILITIES

As an Administrative Associate, you will provide administrative support to the Operations Team in areas such as processing invoices, collating reports, etc.

Store Management

• Support the store team in inventory management of medical and non-medical supplies
• Support SAP transactions (i.e. raising contract POs, monitoring scheduling agreement, goods receipt, issue, and any other ad hoc transactions)

Security

• Support any fire emergencies and be familiar with the fire alarm protection system.
• Support in maintaining the database of residents, visitors, and staff in the visitor management system

Administrative

• Assist the team with reception, triage duties, and managing inquiry lines as required
• Perform all administrative duties assigned by Operations Department
• Verify Invoices for the issue of payments
• Monitor the schedule of contracts (preventive maintenance) and activate the renewal process when due
• Support the Executive / Operations manager in reports and improvement projects
• Provide analytical reports on statistics/data collected by the department
• Support the team in supplier and vendor management
• Maintain staff records in the database for all outsourced service vendors for contact tracing purposes

Others

• Any other duties as assigned by supervisors

• Min O Level, preferably Diploma qualifications
• 2-3 years of administrative experience
• Experience in SAP system is an added advantage
• IT savvy and knowledge of G Suite applications. (eg, Google mail, docs, sheets, slides, calendar)
• Possess organizational skills and am able to work well under pressure
• Ability to maintain confidential information and possess a high level of integrity
• Team player with good interpersonal and negotiating skills
• Ability to work independently and deliver under a tight timeline

Location: Chai Chee Nursing Home