Administrative Executive

Company Overview

China Southern Airlines Company Limited is a leading state-owned airline headquartered in Guangzhou, operating extensive domestic and international routes with a modern fleet. Known for safety, customer service, and innovation, it features a blue vertical tail fin adorned with a vibrant red kapok flower logo.

Job Summary

Provide comprehensive administrative support to management, ensuring smooth daily operations, effective communication, and compliance with company policies.

Responsibilities

• Manage daily administrative operations to support management and ensure clear communication and execution of company directives
• Prepare, receive, distribute, maintain, and archive company documents, contracts, correspondence, and official records accurately
• Organize meetings by scheduling, preparing materials, and drafting meeting minutes and reports to facilitate decision-making
• Screen candidates, coordinate onboarding, manage work pass applications, and arrange insurance to support recruitment processes
• Oversee office assets and supplies to maintain efficient office administration and resource availability
• Translate and proofread documents, correspondence, contracts, and speeches in English and Chinese to ensure accuracy and clarity
• Provide interpretation support during meetings and business discussions to enable effective communication
• Liaise with local government agencies and external organizations to handle administrative matters and ensure compliance
• Review administrative invoices, collect supporting documents, and process reimbursements and payments promptly
• Execute additional duties and assignments as directed by the company and management to support operational needs

Preferred competencies and qualifications

• Bachelor’s degree or equivalent, preferably in Business Administration, English, Translation, Human Resources, Accounting, or related fields
• Excellent bilingual proficiency in English and Chinese (spoken and written) with strong translation and communication skills to prepare business correspondence and liaise with Chinese-speaking counterparts
• Familiarity with Singapore regulations and procedures related to work passes, immigration, and residency matters is advantageous
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and common office tools to support administrative tasks
• Detail-oriented and well-organized with the ability to manage multiple tasks simultaneously
• Strong interpersonal, communication, and coordination skills demonstrating professionalism and confidentiality
• Possession of a valid Singapore driving licence is an advantage