Administrative Executive

Duties and Responsibilities of Admin Assistant

Reporting Lines:

This position reports directly to the College Director and works under the Academic Department. The incumbent’s primary role is to support the Academic Department and the College Director in:

• Providing administrative support to facilitate the smooth running of academic programmes and courses;

• Assisting in academic administration and coordination activities;

• Acting as the secondary point of contact for students with feedback, suggestions, or complaints.

Duties and Responsibilities

• Updating and maintaining the SMS prospective student database;

• Answering student enquiries;

• Coordinating all administrative requirements;

• Providing administrative support to the Academic Department in the delivery and administration of academic programmes;

• Assisting with academic documentation, student records, timetabling, examinations, and other academic-related activities as required;

• Secondary point of contact for students;

• Sourcing and arranging student work placements;

• Analysing, evaluating and applying academic approval of work placement sites;

• Preparing Memoranda of Understanding with organisations on work placements (if necessary);

• Working with stakeholders to ensure work placements are appropriate;

• Administration / Practicum supervision;

• Maintaining industrial engagement;

• Developing and executing activities with the objective of inculcating the College’s values and supporting students' professional development;

• Assisting the College Director and Academic Department with other duties as assigned.

Requirements

· Diploma or Degree in any discipline;

· Fresh graduates are welcome to apply;

· Have excellent Communication Skills;

· Be able to work in a fast-paced environment while being meticulous;

· Be self-motivated, pro-active and possess problem solving skills;

· Prior experience, especially in the education sector would be an advantage, though not mandatory, and candidates without experience will be given equal consideration.

Interested applicants please do indicate clearly the following information in your resume:

• Academic qualifications;
• Current & past working experience;
• Current & expected salary;
• Reason(s) for leaving;
• Avaliability to commence work

We regret that only short listed candidates will be notified. All applications will be treated with the strictest care and confidence. With the submission of your application and resume, it is deemed that you have given us permission to collect, use, retain, and disclose your personal information for the purpose of thie job application.