Administrative executive

Job Summary

You will manage import and export processes for fresh flowers, ensuring compliance with regulations and smooth customs clearance. You will prepare shipping documents, handle financial transactions, coordinate deliveries, and support purchasing and administrative tasks.

Responsibilities

• Prepare and submit import and export permit applications using Singapore’s TradeNet system to ensure regulatory compliance
• Liaise with freight forwarders, customs agents, airlines, and government authorities to facilitate timely customs clearance
• Coordinate the import and export logistics of fresh flowers and related products to maintain efficient supply chain flow
• Prepare accurate shipping documents, including commercial invoices, packing lists, airway bills, certificates of origin, and other required paperwork
• Ensure all import/export activities comply with Singapore Customs and relevant regulatory requirements
• Prepare quotations and invoices to support sales and billing processes
• Manage Accounts Receivable and Accounts Payable to maintain accurate financial records
• Perform data entry and filing to organize and maintain documentation
• Respond promptly to customer enquiries via phone and WhatsApp to provide information and support
• Coordinate delivery schedules to ensure timely receipt and dispatch of goods
• Assist with purchasing and inventory management to support stock availability
• Perform general administrative duties to support daily operations