Administrative Executive

Company Overview

FOODSERVICE APME delivers premium food solutions with expert consultation and a strong distribution network, supporting food professionals with high-quality products and services to drive business success.

Job Summary

Manage stock communication, order coordination, billing support, and warehouse stock while fostering collaboration across departments and resolving customer inquiries efficiently.

Responsibilities

• Communicate weekly stock balances via email to inform the modern trade team of stock availability
• Send daily traceability forms to the Logistics/Operations department to ensure accurate tracking
• Coordinate orders and liaise with production and logistics teams to ensure timely fulfillment
• Assist with monthly closing and billing processes to support accurate financial reporting
• Manage internal and external warehouse stock coordination to facilitate smooth deliveries
• Collaborate effectively with purchasing, finance, operations, and production departments to streamline workflows
• Submit accounts aging lists to customers and follow up to ensure timely payments
• Organize, consolidate, and submit Statement of Account (SOA) documents from customers for accurate record-keeping
• Prepare and consolidate Credit Notes (CN), Debit Notes (DN), rebates, and invoices for approval and signing
• Address and resolve customer problems and inquiries promptly to maintain customer satisfaction
• Undertake miscellaneous projects and duties as assigned to support business needs

Preferred competencies and qualifications

• At least 3 years of relevant working experience
• Diploma or equivalent work experience
• Proficiency in Microsoft Excel to analyze and manage data efficiently
• Familiarity with SAP S/4HANA system to support operational processes
• Ability to learn quickly, stay motivated, and demonstrate commitment
• Strong communication and interpersonal skills to collaborate across teams and with customers