Administrative Executive

Job Summary
The Administrative Executive will provide comprehensive administrative and operational support to the Office, ensuring the smooth and efficient running of day-to-day office activities.

Responsibilities & Expectations

• Handle and direct incoming phone calls and emails professionally.

• Update and maintain office documents, including policies, procedures, and supplier records.

• Maintain a systematic filing and tracking system for all documents.

• Manage the procurement of office supplies (e.g., equipment, stationery) and ensure timely replenishment of stocks.

• Create, match, and follow up on Purchase Requisitions (PRs) and Purchase Orders (POs).

• Prepare, document, and distribute meeting minutes as required.

• Coordinate with vendors and internal departments on administrative matters.

• Assist with logistical arrangements for meetings, events, and other company activities.

• Perform any other administrative tasks or duties assigned by Management.
  

Requirements

• Minimum GCE ‘O’ Level or Diploma qualification.

• At least 1–2 years of relevant administrative experience preferred.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).

• Strong organizational and time management skills.

• Good interpersonal and communication skills.

• Responsible, meticulous, and able to work independently as well as in a team.

• Willing to work in the West area.