Administrative Executive (Corporate Support)

Administrative Executive (Corporate Support) - Hong Kong Conglomerate
1 year contract
Salary: $4500 max
5 days work week, 8.30am - 5.30pm
Location: Anson Road

Job Scope:
1. Administrative & Documentation Support

• Prepare, organise, and maintain corporate documents and records (both electronic and physical)
• Ensure proper filing, indexing, and retrieval of documents
• Support the preparation and formatting of standard templates, forms, and documentation
• Assist in collating documents for submission to internal stakeholders or external parties
• Maintain trackers and ensure documents are complete and properly archived

2. Meeting Coordination & Support

• Coordinate scheduling of meetings with internal stakeholders and external parties
• Prepare and distribute meeting materials (agenda, documents, packs)
• Track and follow up on action items from meetings

3. Coordination with Internal & External Parties

• Liaise with internal stakeholders to obtain required documents or information
• Coordinate with external service providers for administrative matters (e.g. document submissions, logistics)
• Track requests and follow up to ensure timely completion
• Support general coordination for corporate secretariat activities

4. General Administrative Support

• Provide day-to-day administrative support to the Legal & Corporate Secretariat team
• Assist with logistics, document handling, and basic compliance tracking (non-technical)
• Support process improvements in document management and workflow efficiency