Administrative Executive — Full Time Position (Able to start immediately)

Working hours:

Mon-Fri : 9am-6pm (Sat 9am-6pm)

Alternate Sat Off

PH & Sun : OFF

Salary: $3000 to $3200

Duration: Full Timer

About Us :

We are a growing and trusted air-conditioning company in Singapore, providing reliable cooling solutions for residential and commercial clients. As we continue to expand, we're looking for a meticulous and proactive Administrative Executive to support our operations team and keep our daily workflow running smoothly.

Key Responsibilities :

• Manage daily office operations and administrative tasks
• Handle customer enquiries via phone, email, and WhatsApp
• Prepare quotations, invoices, and service reports
• Coordinate job scheduling with technicians and customers
• Maintain proper filing and documentation of records
• Assist with basic HR and finance admin duties
• Liaise with suppliers and manage inventory records
• Manage departmental budgets, ensure facilities and equipment are maintained.
• Oversee contracts, third-party vendor agreements, and insurance.
• Ensure administrative procedures comply with relevant regulations and company standards.
• Recruit, train, coach, and evaluate administrative staff.
• Develop, review, and implement policies to improve workflow and maximize efficiency.

Requirements:

• Minimum GCE ‘N’ Level or equivalent
• 2–3 years of administrative experience
• Proficient in Google Sheets
• Strong organisational skills with attention to detail
• Good communication and interpersonal skills
• Ability to work independently in a fast-paced environment
• Prior experience in the construction or M&E industry is an advantage

Why Join Us?

Supportive team environment

Stable company with room for growth

Convenient office location

Performance bonuses and annual leave benefits