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Administrative Executive, Leasing

salary Salary :

$3,500 - 4,500 monthly

icon briefcase Job Type : Full Time

Number of Applicants

 : 

000+

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Job Description - Administrative Executive, Leasing

Job Summary: To provide support to asset management, leasing and marcom team for IOI Central Boulevard Tower, South Beach, and any other developments in the pipeline.

Key Responsibilities:

  • Preparing Letter of Offer, Lease Agreement and other related documents, standard letters and memos
  • Processing lease documentation and ensure all information updated into lease database (Yardi Voyager/Deal Manager) is accurate and filed appropriately.
  • Create and update data into Yardi system.
  • Verifying approved lease terms of the leases.
  • Tracking and coordinating timely execution of leases and other legal documentation
  • Tracking ongoing working documentation in progress to ensure timely execution and processing
  • Coordinating the stamping of leases with various parties
  • Maintaining ongoing filing of legal notifications, leases, surveyed floor plans etc. to the actual lease files (email and hard copies)
  • Maintaining accurate lease and tenant contacts database information, floor plans and other lease documentation
  • Preparation of leasing reports and updating of rent roll for submission on a monthly basis (or when required)
  • Following up with retail tenants on GTO submissions on monthly basis and verification of monthly/yearly sales numbers
  • Providing assistance in preparing materials, compiling statistical information, and other special projects when required
  • Seek approval and process lease related invoices.
  • Contact point for property tax matters with relevant government authorities (property tax assessment and unit numbering)
  • Oversee and ensure that billing (together with finance) and other financial transactions (such as agency fees, refund of security deposit, tenancy arrears) are followed up in a timely manner
  • Work closely with property management team to ensure smooth transition from leasing to property management team
  • Send internal memos on updates of tenants movements and updates
  • Any other ad-hoc duties as assigned

Minimum requirements:

  • Proficient in lease administration process and know how's
  • Proficiency in MS Office applications and Yardi Voyager/Deals
  • Experience with contract review and negotiation
  • Ability to multi-task and manage multiple priorities simultaneously
  • Good team player with great interpersonal and communication skills
  • Well organized and detail oriented
  • Able to work independently with minimal supervision, maintaining confidentiality and professionalism
  • Degree in Marketing, Business Administration, Real Estate, or a related field of study
  • Minimum 2 years’ experience in real estate lease administration for Grade A commercial properties
Original job Administrative Executive, Leasing posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.
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About the Company

MULTI WEALTH (SINGAPORE) PTE. LTD.

Multi Wealth (Singapore) Pte. Ltd. is a wholly-owned subsidiary of IOI Properties, Singapore. IOI Properties is one of Malaysia’s leading property developers with projects across the country as well as Singapore and China. With experience spanning four decades, IOI Properties’ development range from...

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