Administrative Executive, Nursing

COMPANY DESCRIPTION

NTUC Health Co-operative Limited (NTUC Health) is an NTUC social enterprise that provides a comprehensive and integrated suite of quality and affordable health and elderly care services to meet the growing needs of families and their dependents. Building on more than five decades of experience and expertise, NTUC Health is among the largest senior day care, nursing home, and home personal care providers in Singapore. We also offer other services for seniors such as active ageing centres, community support for vulnerable seniors, and a sheltered senior group home. In addition, we run a chain of dental clinics and a family medicine clinic.

At NTUC Health, we take an active approach in developing our people. We offer various education opportunities such as on-the-job training, formal learning courses and even scholarships so you can be better positioned for job roles of the future in an ever-changing work environment.

RESPONSIBILITIES

The Admin Executive is responsible for providing effective and efficient office management and administrative support to the Nursing Department.

You will need to:

• Assist with streamlining new and existing workflows in the department by working with relevant stakeholders.
• Support department project management.
• Coordinate meetings and provide secretariat support.
• Manage calendar of the Director of Nursing.
• Maintain and upload in the Nursing Department SOPs into the share drive.
• Provide administrative support in data collation, entry, analysis and prepare presentation slide deck as required.
• Provide cross coverage for training administrative function.
• Monitor training resources utilisation and logistics.
• Prepare Training Logistics, booking of Training Room etc
• Monitor the budget allocated to the nursing department.
• Submit claims for expenses.
• Oversee the administrative process of coordinating the Main Inservice Education schedule for CPE submission to Singapore Nursing Board.
• Be involved in department events and activities planning.
• Assist in data for Nursing Quality Dashboard and improvement initiatives.
• Assist with any other duty as assigned.

You should have:

• Minimum Degree holder or equivalent.
• 3 years working experience, preferably in healthcare settings
• Proficient in MS Office Applications

It would be great if you have:

• Good analytical and organisation skills
• Excellent communication problem solving , presentation and interpersonal skills.
• Ability to multi-task and work under tight timelines.