Administrative Executive (Ref 24595)

Responsibilities

• Gather, prepare and validate documents to submit for order logging 

• Maintain accuracy of orders

• Prepare DO, Invoice, Debit note and Credit note 

• Work with various internal stakeholders for different process 

• Assist in logistics arrangements for delivery 

• Inventory update

• Resolve issue with vendor on DO & invoice discrepency

• Manage different types of docuemnt to ensure it is received and kept accordingly 

• Prepare and gather information & documents for Vender Account & Customer Account creation 

• Manage order from processing till order closure 

• Responsible for festive orders such as mooncakes, hampers, flowers for customers and preparing of greeting cards 

• Working on simple report 

• Any other ad-hoc duties as required or assigned 

Requirements

• Degree / Diploma with at least 3 years working experience in administrative support/general clerical/administrative duties/sales coordination, preferably in the IT industry

• Knowledge in MS office (outlook , Excel , word , Powerpoint)

• Kowledge in Sales Order Processing

• Knowledge in simple accounting

• Able to work with both internal and external stakeholder 

• Able to work independently or within a team

• Possess analytical and problem solving skills

• Excellent organizational and multitasking skills

• Able to work under pressure on strict deadlines

Licence no: 12C6060