Administrative Executive (Up to $3.5k AWS VB)

[Job ID: 1625518]

Responsibilities

• Manage daily administrative and office operations to ensure smooth workflow
• Maintain office documents, filing systems, records, and administrative databases
• Prepare and process internal documents, reports, and correspondence
• Coordinate office support and handle internal administrative requests
• Monitor office supplies and coordinate procurement and replenishment
• Prepare and manage employee work schedules and attendance tracking
• Coordinate work-from-home arrangements and employee scheduling logistics
• Arrange business travel including flights, transportation, and itineraries
• Coordinate accommodation bookings for visitors and business guests
• Support meeting logistics, visitor coordination, and company events
• Process monthly expense claims and maintain accurate records
• Track invoices and support payment-related administrative tasks
• Liaise with HR on administrative matters and employee documentation
• Support monthly HR coordination and internal communication
• Handle ad-hoc administrative duties as assigned

Requirements

• Minimum 1–2 years of experience in administrative, office management, or secretarial roles
• Experience in travel arrangement, scheduling, and expense processing
• Familiarity with office administration procedures and documentation management
• Proficiency in Microsoft Word and Excel
• Experience working in a Japanese or multinational company environment is an advantage

To Apply, please kindly email your updated resume to [email protected]

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EA Personnel Name: Yip Yan Wen, Esther

EA Personnel Reg. no.: R25152371

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