Administrative Executive/Assistant

Job Description & Requirements

We are looking for a proactive and organized Administrative Coordinator to support our Facilities Management (FM) team in daily operations and documentation for ACMV maintenance services.

Key Responsibilities

• Prepare administrative documents such as reports, quotations, purchase orders, and service contracts
• Coordinate meetings, maintenance schedules, and appointments with clients and internal teams
• Maintain proper filing systems for service reports, contracts, invoices, and documentation
• Handle reception duties including calls, visitors, and general enquiries
• Prepare and submit daily/weekly operational reports
• Respond promptly to emails and correspondence
• Track service schedules, documentation, and deadlines
• Provide general administrative support to the FM team

Requirements

• Diploma in Business Administration or related field
• Good communication and interpersonal skills
• Strong organizational and multitasking abilities
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Detail-oriented with strong documentation accuracy
• Able to work in a fast-paced environment
• Knowledge of ACMV systems is an advantage
• Experience in administrative roles preferred